Brill's Book Archive project

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step	description	BRILL	Straive	deliverables
1	Pack all titles at the archive and ship to Straive	organize the packing and shipment provide information for a rough selection (for example NOT the Collected Courses volumes).		Pallets with boxes
2	Prepare additional information for Straive	produce Excel overviews		Overviews of available print files and cover files Listing of the contents of the archive
3	Check titles		create a listing with the following information: ISBN13 ISBN10 (if mentioned in hardcopy) title copyright year add the following information to each title: EBook available at brill.com Print file available in listing (step 2) cover file available in listing (step 2)	Listing of the shipment

overview

Overview of titles with their status and availability of files
4	Select titles	go through the overview produced by Straive and indicate if the titles should be scanned.		Listing of the titles that need to be scanned
5	Scan inner work		scan selected titles and produce new print file	Print files
6	Create cover files		create cover files if no cover is available	Cover files
7	Upload print and cover files	upload files to Printforce and Bookmaster warehouse
8	Change status in Klopotek	set status to Available		ALL titles available in print

step	description	BRILL	Straive	deliverables
9	EBook record	create EBook records add collection information add EISBN to overview of titles		EISBN's
10	Create EBook package		convert print files in EBook packages with header xml	EBook packages for brill.com

webready

innerwork

inner work
11	Check EBook packages	upload EBook packages to staging check results

approved

	Approved EBook packages
12	Publish EBook packages	upload EBook packages to brill.com		ALL titles available online

Notes

All actions are based on the 13-digit ISBN. In case a hardcopy only lists a 10-digit ISBN, it needs to be converted.
The listing of the shipment (step 3) can be based on the Excel overview of the archive (step 2). Although the overview is pretty accurate, it will not match the contents of the shipment 100%. There will be some titles listed in the overview that are not included in the shipment as well as titles in the shipment that are not listed in the overview.