A. Retro-active OA (back content)
For requests on retro-active back content to be flipped to OA retro-actively (before the present publication year and not because of a transformative agreement) the following applies.
- The request shall reach the Production Editor (PE) or their teamleader (CDE Journals) from the Brill Open Access team (openaccess@brill.com, c/o Wai Min Kan in most cases).
- CDE-J to check or realize that the vendor by the time the article was published is just the current vendor. In some cases, they will (come to know) that the journal wasn’t with Brill at all 'that long ago'.
- If unsure, CDE-J to check with the present vendor if they have been the vendor indeed since the target article was published.
- Not that vendor? CDE-J to reach out to other vendor – if known or still on board with Brill.
- In case no vendor is available to fix
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- the online files (JATS), CDE-J shall forward the retro-active OA request to the journal's Production Controller.
- If the answer to (2) is just affirmative, CDE-J to order a resupply of JATS at the vendor.
- No need for Brill to obtain a new final PDF for print, just the new JATS package.
- CDE-J to make sure the license type's made known to the vendor, or to Production, and any specialties that may apply.
- No need for the PE to create a task in RSuite (though
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- they may do that), and in case
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- the PE will be the recipient of the resupply of JATS,
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- they'd ask the vendor to deliver as e-mail attachment (sizes up to some 20 MB will work). Otherwise ftp
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- , or Quick Task or re-activated issue workflow in RSuite.
- In case CDE-J
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- will be the recipient of the resupply of JATS,
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- they shall upload the new zip package to
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- JRNL_Resupply (MS Teams).
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- PE to ask thier teamleader CDE Journals
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- for any assistance re
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- . #2-
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- #5) and
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- #8 above.
For retro-active OA requests passed on to Production - they will fix the applicable file(s) in-house and reload to brill.com, or involve Brill's preferred supplier for this.
B. Retro-active OA (recently published, due publication in OA under an umbrella agreement)
For requests on recently published content to be flipped to OA during present publication year and if enforced by an institutional or a.k.a. transformative agreement (see on Institutional Open Access Agreements (brill.com)) the following applies.
Brill Open Access team to periodically point the CDE Journals teamleaders to an actual overview. They will investigate and reach out to the respective vendors for resupplies of JATS.
