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- Each and every author with published contact details shall receive a final PDF (“e-offprint”) of their published article. Classic offprints (on paper) are not available from Brill, neither gratis nor purchased by the author.
E-offprints of Forewords and Editorials are not being sent since it is assumed that journal Editors have full online access anyway and would be triggered by new content alerts form the platform, or have plenty of other incentives to visit their journal online quite frequently. - Authors who publish in Advance receive this twice: first on publication in Advance and later when the article has been included in an issue.
- The Production Editor (PE) is to be in CC of any such message.
- Side letter: the most recent version shall be used. As agreed earlier, the side letter is a ‘one-size-fits-all’. Hence, its content covers both publications just licensed to Brill only and Open Access contributions. Please scroll down to view the side letter.
- Author e-offprints shall be sent same day as the vendor’s delivery of the applicable JATS package (issue-based or Advance). Whereas this is less important in the case of Advance articles, the approximately 6-12 hours time window is seen as essential for issue-based matter. In the case of JATS deliveries very late in the afternoon (evening, night) in the vendor's timezone, author fulfilment on the next day, beginning of business on their side, is fine. ASAP after JATS will be greatly appreciated.
- There should be no need for the PE to remind the vendor on these arrangements.
NOTE: During spring/summer 2023 a pilot
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has started with Brill arranging for authors to access their publications on brill.com directly (by contact details or ORCID recognition, or other). Meanwhile, the above best practices will be in place until further notice. Yet to be double checked:
Does the author receiving an alert 'off platform' immediately upon publication of their article online?
Does the author publishing in Advance receive such an alert twice: first on the release of their article in Advance and a second time as their article goes into an issue?
Do all authors involved receive the alerts (at least once)?
It must be noted that visitors of brill.com (author, editor, or anybody else) can subscribe to new contents alerts per journal, either new article or new issue or both.
Side letter author fulfilment (Advance)
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