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Author fulfilment
- Each and every author with published contact details shall receive a final PDF (“e-offprint”) of their published article. Classic offprints (on paper) are not available from Brill, neither gratis nor purchased by the author.
E-offprints of Forewords and Editorials are not being sent since it is assumed that journal Editors have full online access anyway and would be triggered by new content alerts form the platform, or have plenty of other incentives to visit their journal online quite frequently. - Authors who publish in Advance receive this twice: first on publication in Advance and later when the article has been included in an issue.
- The Production Editor (PE) is to be in CC of any such message.
- Side letter: the most recent version shall be used. As agreed earlier, the side letter is a ‘one-size-fits-all’. Hence, its content covers both publications under © just licensed to Brill only and Open Access contributions. Please scroll down to view the side letter.
- Author e-offprints shall be sent same day as the vendor’s delivery of the applicable JATS package (issue-based or Advance). Whereas this is less important in the case of Advance articles, the approximately 6-12 hours time window is seen as essential for issue-based matter. In the case of JATS deliveries very late in the afternoon (evening, night) in the vendor's timezone, author fulfilment on the next day, beginning of business in the vendor's time zoneon their side, is fine. ASAP after JATS will be greatly appreciated.
- There should be no need for the PE to remind the vendor on these arrangements.
NOTE: During spring/summer 2023 a pilot
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has started with Brill arranging for authors to access their publications on brill.com directly (by contact details or ORCID recognition, or other). Meanwhile, the above best practices will be in place until further notice. Yet to be double checked:
Does the author receiving an alert 'off platform' immediately upon publication of their article online?
Does the author publishing in Advance receive such an alert twice: first on the release of their article in Advance and a second time as their article goes into an issue?
Do all authors involved receive the alerts (at least once)?
It must be noted that visitors of brill.com (author, editor, or anybody else) can subscribe to new contents alerts per journal, either new article or new issue or both.
Side letter author fulfilment (Advance)
Subject: Pre-publication of your article in ABBR → Example: IJAC
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Shortly you will receive an invitation from Kudos to explain your publication on their platform and share your work on social media, in order to improve the discoverability of your publication. After sharing your work, you will be able to track the impact via personalized metrics on the Kudos website. On average, authors who make use of Kudos' tools receive 23% higher downloads of their work. For more information visit brill.com/page/Promotion. If you have any concerns, please do not hesitate to contact us; for contact details see below.
Thank you for choosing to publish with Brill.
Yours sincerely,
<signature PE at Brill>
Side letter author fulfilment (issue-based)
Subject: E-offprint of your article in ABBR 000.1 (YEAR) → Example: HIMA 29.4 (2021)
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Shortly you will receive an invitation from Kudos to explain your publication on their platform and share your work on social media, in order to improve the discoverability of your publication. After sharing your work, you will be able to track the impact via personalized metrics on the Kudos website. On average, authors who make use of Kudos' tools receive 23% higher downloads of their work. For more information visit brill.com/page/Promotion. If you have any concerns, please do not hesitate to contact us; for contact details see below.
Thank you for choosing to publish with Brill.
Yours sincerely,
<signature PE at Brill>
Book publisher fulfilment
Adress list publishing houses
See on Marketing fulfillment (brill.com)
Side letter book publisher
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fulfilment
Dear Publisher,
We are pleased to inform you that a review of one of your books has been published in our journal Full Title. A PDF of the review is attached. Please feel free to forward the review to the author(s).
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<signature Brill Marketing>
Editor fulfilment
Production Editors may kindly ask the journal compositor to provide a watermarked (labeled) PDF of a complete published journal issue for the benefit of the editor(s) or guest editor(s). Such a PDF will be sent to those editors on a per case basis, until further notice, and from Brill (c/o the PE), until further notice. In the near future, this service may be outsourced to the compositor. A side letter will then be drafted for that purpose. A model of a labeled PDF is attached to this page. Specifications are:
- stamp (label) at the bottom of each page of content licensed to Brill
- no stamp on Open Access content needed needed*
- no stamp on FREE content needed (all (else) that's published before the paywall on brill.com, such as Editorials, Introductions, Notes on Contributors, et cetera)
- maximum size of labeled PDF: 15 MB (downsize if needed; otherwise just maintain final PDF quality.)
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*) The first article in this sample watermarked issue is published in open access, whereas the second one is restricted (behind the paywall).
New content alerts
PubFactory, hosting partner of brill.com, provides a variety of alerts that can be set by users to notify them of updates to the content repository. Editors, authors, and any other visitor of the website can subscribe to New Article alerts and New Issue alerts in the journal(s) of their choice. Alerts can be received on any valid email address. Customers can create a personal account on brill.com and follow the step. (More later...)
Related article on Connect: PF manual: PubFactory Alerts (brill.com)
Book publisher e-offprints
- Book publishers of reviewed books in a Brill journal (including Brill books in a Brill journal) shall receive a PDF of the published review of their book. CC the PE is not needed for this, and there is no urgent deadline. Vendors shall please proceed at their convenience.
- For Brill books reviewed in a Brill journal, the recipient address is reviews <at> brill.com.
- For books reviewed by a publisher that isn’t listed at the latest address list by Brill Marketing, the escalation address is Marketing <at> brill.com. Claims and queries can be sent to that mailbox. (Please do not confuse the purposes of Brill Marketing contact details and the above quoted address reviews <at> brill.com).
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