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- One abstract with a string of keywords in English, regardless the language of the article. This must be available in the full-text PDF too.
- A title or translated title in English, regardless the language of the article. The English article title can be displayed before the paywall only; not necessarily in the full-text PDF. Since an English abstract and keywords are enforced it may be is easier to include it in the PDF too.
- Author affiliation, with the author's academic title, their position within their institution and at least their department and/or faculty, institution name, city* and country in English language. The institution name may remain in the original language. Example: Faculty of History, Campus Den Haag, Universiteit van Leiden, Leiden, The Netherlands
- The author's ORCID.
- Contact details (an e-mail address is the minimum requirement; in some countries fax is still customary)
- Article history - received and accepted dates; published online date. Since the latter date is enforced for the PDF it is better to include the other dates in the PDF too.
*) Including the state in some English speaking nations (US, Canada, Australia)
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Production Editors shall do their utmost to complete such metadata in case they are missing. Incomplete copy for that matter may be submitted to the journal compositor for styling in order to gain time. In that case the vendor's kindly asked to "author query" for required elements that seem to be missing. An author query is included in a first proof (author proof), labeled with "AQ" in a box.
It must be noted that both Brill and Brill's vendors have access to author data and translated titles in a growing number of cases (though not all!) as these are in Editorial Manager. For journal articles with an automatic transfer to RSuite, such metadata can be found in a JATS file with the copy.
