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In 2021 titles the first phase of Brill's Book Archive (BBA) project started. Titles with a copyright year in the period 2000 - 2006 were published as an online EBook. In addition a number of , selected series were converted back to volume 1 and published as an EBook-series collection. Already before the first phase is completed, it was decided to continue with phase 2: converting all remaining titles with copyright year before 2000. Total number of titles is estimated at 14,000. As in the first phase, print files will be available for part of the titles. If not, a hardcopy will be necessary for scanning and creating the EBook package and a new print file. Part of these hardcopies are available at Brill's archive location. The process to convert these titles is described hereafter.
Process description BBA-2
the next table give a process description of processing the titles located in the Leiden archive (steps 1 to 12). This will be the first part of the BBA project. Simultaneously an overview can be made with print files that have no EBook version (step 13-14). Thee can also be uploaded to Straive for conversion. Thus the BBA-2 project can start without a full title listing, which is different from the first project. As soon as the contents of the archive is clear, an overview can be made of titles for which a stock copy is available (step 15-17). One copy of these titles will be shipped to Straive for conversion. After this the most complex part of BBA-2 starts, the sourcing of titles for which no hardcopy of print file is available at Brill.
Archive inventory and scanning
| step | description | BRILL | Straive | deliverables |
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| 1 | Pack all titles at the archive and ship to Straive |
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| 2 | Prepare additional information for Straive |
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| 3 | Check titles |
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| 4 | Select titles |
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| 5 | Scan inner work |
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| 6 | Create cover files |
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| 7 | Upload print and cover files |
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| 8 | Change status in Klopotek |
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| step | description | BRILL | Straive | deliverables |
|---|---|---|---|---|
| 9 | EBook record |
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| 10 | Create EBook package |
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| 11 | Check EBook package |
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| 12 | Publish EBook package |
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Print files
| step | description | BRILL | Straive | deliverables |
|---|---|---|---|---|
| 13 | Select titles with print file |
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| 14 | Upload print files |
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| continue with step 9 |
Stock copies
| step | description | BRILL | Straive | deliverables |
|---|---|---|---|---|
| 15 | Select titles from stock locations |
| listing of stock titles that should be processed | |
| 16 | Request copies |
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| 17 | Ship copies |
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| continue with step 5 |
Notes
- All actions are based on the 13-digit ISBN. In case a hardcopy only lists a 10-digit ISBN, it needs to be converted.
- The listing of the shipment (step 3) can be based on the Excel overview of the archive (step 2). Although the overview is pretty accurate, it will not match the contents of the shipment 100%. There will be some titles listed in the overview that are not included in the shipment as well as titles in the shipment that are not listed in the overview.
