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Definitions

The following four options for accessing online content are available:

Paid access is the default option, resulting in no specific requirements for the XML or PDF. The default instructions will guarantee the proper publication at brill.com. Access to the publication is set up through the Access Management System (AMS)
Free access to specific content is Brill's decision. It means that the content can be accessed by everyone. This Free access can be setup in the AMS, in case it concerns a complete publication, or in the XML if it concerns only part of a publication, such as the front matter of a book or journal volume / issue.
Open access is "bought" by the author or institution. License type and copyright information should be specified both in the XML and in the front matter page of books and journal volumes / issues.
Gratis access is listed here for reasons of completeness. Gratis access to specific content is set up in the AMS. There are no further requirements. Thus, Gratis access can be regarded as Paid access without sending an invoice.

In the next paragraphs, further information and guidelines are given for the 2nd and 3rd option.

Free access

Different options

As mentioned in the definition, it is Brill's decision to make specific content accessible for everyone / make it available for free. Reasons to decide to do so can be:

Related to the content type. Examples are:
- front matter of books and journals
- back of the book indexes
- specific article types in journal issues: "correction", "editorial", "introduction", "obituary", "partial-retraction", or "retraction". These types can easily be recognized by the article type attribute in the XML.
- specific contributions to journal issues that cannot be determined by the article type attribute:
  - Foreword
  - Publisher’s Note
  - List of Contributors / Notes on Contributors
  - Call for Papers
  - Instructions for Authors
  - In Future Issues
  - Back Issues Books Received
  - (Guest) Editors in this Volume
Related to marketing campaigns or other promotional activities, for example the COVID-19 collection (https://www2.brill.com/COVID-19_collection)

Free access can be set up for a specific period by specifying start and/or end date in the XML (see the next paragraph). If no end date is specified, free access will be perpetual and can only be changed by modifying the XML.

XML consequences

In the BITS- and JATS- XML, free access is defined by including the <ali:free_to_read>-element in the <permissions>-group. Some examples:

1. Free access to a specific article or section of a book

without specifying @start-date and - especially - @end-date, free access is given for an unlimited period in time.

<permissions>
   <copyright-statement>© Koninklijke Brill NV, Leiden, 2021</copyright-statement>
   <copyright-year>2021</copyright-year>
   <copyright-holder>Koninklijke Brill NV incorporates the imprints Brill, Brill Hes & De Graaf, Brill Nijhoff, Brill Rodopi, Brill Sense, Hotei Publishing, mentis Verlag, Verlag Ferdinand Schöningh and Wilhelm Fink Verlag.</copyright-holder>
   <ali:free_to_read xmlns:ali="http://www.niso.org/schemas/ali/1.0/"/>
</permissions>

2. Free access for a limited period

Free access to the selected content is limited to the 2nd half year of 2022.

<permissions>
   <copyright-statement>© Koninklijke Brill NV, Leiden, 2021</copyright-statement>
   <copyright-year>2021</copyright-year>
   <copyright-holder>Koninklijke Brill NV incorporates the imprints Brill, Brill Hes & De Graaf, Brill Nijhoff, Brill Rodopi, Brill Sense, Hotei Publishing, mentis Verlag, Verlag Ferdinand Schöningh and Wilhelm Fink Verlag.</copyright-holder>
   <ali:free_to_read xmlns:ali="http://www.niso.org/schemas/ali/1.0/" start-date="2022-07-01" end-date="2022-12-31"/>
</permissions>