Access options Free, Open, Paid and Gratis

Definitions

The following four options for accessing online content are available:

Paid access is the default option, resulting in no specific requirements for the XML or PDF. The default instructions will guarantee the proper publication at brill.com. Access to the publication is set up through the Access Management System (AMS)
Free access to specific content is Brill's decision. It means that the content can be accessed by everyone. This Free access can be setup in the AMS, in case it concerns a complete publication, or in the XML if it concerns only part of a publication, such as the front matter of a book or journal volume / issue.
Open access is "bought" by the author or institution. License type and copyright information should be specified in the XML. For the printed version, this should be mentioned at page iv of a book (if the complete book is published in Open Access), in the journal volume prelims (in case of an Open Access journal) or at the first page of the article/chapter (if only this contribution is published in Open Access).
Gratis access is listed here for reasons of completeness. Gratis access to specific content is set up in the AMS. There are no further requirements for the XML. Thus, gratis access can be regarded as paid access for one or more specific users, for example the editor of a book series, without sending an invoice.

In the next paragraphs, further information and guidelines are given for the 2nd and 3rd option.

Free access

Different reasons

As mentioned in the definition, it is Brill's decision to make specific content accessible for everyone / make it available for free. Reasons to decide to do so can be:

Related to the content type. Examples are:
- front matter of books and journals
- back of the book indexes
- specific article types in journal issues: "correction", "editorial", "introduction", "obituary", "partial-retraction", or "retraction". These types can easily be recognized by the article type attribute in the XML.
- specific contributions to journal issues that cannot be determined by the article type attribute:
  - Foreword
  - Publisher’s Note
  - List of Contributors / Notes on Contributors
  - Call for Papers
  - Instructions for Authors
  - In Future Issues
  - Back Issues
  - Books Received
  - (Guest) Editors in this Volume
Related to marketing campaigns or other promotional activities, for example the COVID-19 collection (https://www2.brill.com/COVID-19_collection)
The result of a specific contract, for example with a university or society in which free-access to the back volumes of a specific journal or series is agreed. Such an arrangement has no consequences for the XML and will be arranged in the Access Management System (AMS).

Free access can be set up in the XML or in the Access Management System (AMS). The XML-instruction supports the option for a start and end date (see the next paragraph). If no end date is specified, free access will be perpetual and can only be changed by modifying the XML. No start date means that free access starts immediate after uploading the content to the platform. If free access is needed for a complete publication, defined in the AMS, it is often easier to arrange free access through the AMS. In this case, there is no need to modify the XML and - second benefit - free access can be discontinued any moment.

A request to set up free access for a book, book chapter, book series or journal article(s) should be sent to Webmarketing Support by the Acquisitions Editor, or on their behalf, e.g., by the responsible Production Editor or Associate Editor.

XML consequences

In the BITS- and JATS- XML, free access is defined by including the <ali:free_to_read>-element in the <permissions>-group. Some examples:

1. Free access to a specific article or section of a book

without specifying @start-date and - especially - @end-date, free access is given for an unlimited period of time.

Perpetual free-access

<permissions>
   <copyright-statement>© Koninklijke Brill NV, Leiden, 2021</copyright-statement>
   <copyright-year>2021</copyright-year>
   <copyright-holder>Koninklijke Brill NV incorporates the imprints Brill, Brill Hes & De Graaf, Brill Nijhoff, Brill Rodopi, Brill Sense, Hotei Publishing, mentis Verlag, Verlag Ferdinand Schöningh and Wilhelm Fink Verlag.</copyright-holder>
   <ali:free_to_read xmlns:ali="http://www.niso.org/schemas/ali/1.0/"/>
</permissions>

2. Free access for a limited period

Free access to the selected content is limited to the 2nd half year of 2022.

Free-access for a limited period

<permissions>
   <copyright-statement>© Koninklijke Brill NV, Leiden, 2021</copyright-statement>
   <copyright-year>2021</copyright-year>
   <copyright-holder>Koninklijke Brill NV incorporates the imprints Brill, Brill Hes & De Graaf, Brill Nijhoff, Brill Rodopi, Brill Sense, Hotei Publishing, mentis Verlag, Verlag Ferdinand Schöningh and Wilhelm Fink Verlag.</copyright-holder>
   <ali:free_to_read xmlns:ali="http://www.niso.org/schemas/ali/1.0/" start-date="2022-07-01" end-date="2022-12-31"/>
</permissions>

Open Access

Different reasons for Open Access

As with free access, the decision to publish in Open Access might have different reasons:

The author or editor of the contribution decides that it should be published in Open Access. This means in general that a fee is charged for processing and publication. The contribution (an article, chapter or complete book) will be published under one of the three Creative Commons licenses that Brill supports.
It concerns the publication of an article in a full Open Access journal.
The (corresponding) author belongs to an institution that is part of a so-called transformative agreement. In general, this means that the author can publish in Open Access without additional costs. Brill has currently several transformative agreements in place, some on an organizational level, others on a national level. The brill.com webpage Institutional Open Access Agreements gives an overview of the active agreements. The "more information for authors" option, gives an overview of the institutions that belong to each of these agreements. The CC BY license model is used by default for contributions that are published in Open Access as a result of a transformative agreement.

Supported Open Access Licenses

Brill supports the following three Creative Commons Open Access Licenses (click the license type for the information on the Creative Commons website) :

CC BY: You are free to:
1. Share — copy and redistribute the material in any medium or format
2. Adapt — remix, transform, and build upon the material for any purpose, even commercially.
  Under the following terms:
3. Attribution — You must give appropriate credit, provide a link to the license, and indicate if changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use.
CC BY-NC: You are free to:
1. Share — copy and redistribute the material in any medium or format
2. Adapt — remix, transform, and build upon the material
  Under the following terms:
3. Attribution — You must give appropriate credit, provide a link to the license, and indicate if changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use.
4. Noncommercial — You may not use the material for commercial purposes.
CC BY-NC-ND: You are free to:
1. Share — copy and redistribute the material in any medium or format
  Under the following terms:
2. Attribution — You must give appropriate credit, provide a link to the license, and indicate if changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use.
3. Noncommercial — You may not use the material for commercial purposes.
4. No derivatives — If you remix, transform, or build upon the material, you may not distribute the modified material.

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