File Naming Conventions Journals

Advance articles

type	file			remark
PDF proof versions	PDF	template	[Acronym]_[articleID]_[AuthorLastName]_proof-[nn].pdf	Volume and issue information is in general not available for articles that are published in Advance of an issue, already online. Instead a unique articleID is used to identify the article. If the article is submitted through Editorial Manager, the EM-ID can be copied. Another ID is also possible, as long as the uniqueness is guaranteed. Subsequent proof versions are numbered with a two-digit number.
PDF proof versions	PDF	example	JMH_1234_Strobl_proof-02.pdf ARTP_1199_Prendergast_proof-01.pdf JEMH_bja002604_Siddique_proof-01.pdf
final package	ZIP	template	[EISSN]_[articleID]_JATS.zip	XML-, PDF- and - if applicable - JPG-files with illustrations are copied together in a zip-file. The EISSN is an 8-character string (without the dash). The articleID is copied from the proof versions.
final package	ZIP	example	1568525X_12347309_JATS.zip 1568525X_bja10076_JATS.zip 18722636_12341458_JATS.zip
XML-file	XML	template	[EISSN]_[articleID]_text.xml
XML-file	XML	example	18722636_12341458_text.xml
PDF file	PDF	template	[EISSN]_[articleID]_text.pdf
PDF file	PDF	example	18722636_12341458_text.pdf
Illustrations	JPG	template	[EISSN]_[articleID]_i[nnnn].jpg	a four-digit numbering is used, starting with 0001 in each article.
Illustrations	JPG	example	18722636_12341458_i0002.jpg

type	file			remark
PDF proof versions	PDF	template	[Acronym]_[vvv]_[ii]_[xx]_[Author/section]_proof-[nn].pdf	Each part of an issue is identified with a three-digit volume number, a two-digit issue number and a two-digit sequential number, reflecting the order in the issue. In case of a double or multi issue, the first and last issue is used in the issue number, for example "01-02".
PDF proof versions	PDF	example	ESM_023_01_01_Introduction_proof-01.pdf ESM_023_01_02_Strobl_proof-02.pdf PGDT_017_02-03_04-Freeland_proof-01.pdf
Final print cover	PDF	template	[Acronym]_[vvv]_[ii]_cover.pdf	Volume and issue information is copied in the file name. In case of multiple issues, the first and last issue is mentioned.
Final print cover	PDF	example	AJSS_004_01_cover.pdf PGDT_017_02-03_cover.pdf
Final print inner work	PDF	template	[Acronym]_[vvv]_[ii]_innerwork.pdf	One file with the complete inner work of the printed issue from the first to the last page
Final print inner work	PDF	example	AJSS_004_02_innerwork.pdf PGDT_017_02-03_innerwork.pdf

The online issue